Bookit – The Yayasoft company

BookIt includes 3 systems that provide a comprehensive for the digital world of attractions and experiences.

Full management system for owners of attractions and experience – PMS.
Online sales website for the public – www.bookit.fun.
Search and reservation system for travel agents dealing with groups and welfare managers - BookIt Index.

The project began during 2021, after much thought, deep market analysis, and of course, YayaSoft's great experience in the field of digital tourism.

The project is a collaboration with Wingo group (who built Gulliver website and Hulyo app) that specializes in eCommerce websites and leads the on-line tourist market, and with "Miri Yosef" company- a leader in the field of marketing tourism, attractions, and experiences websites.

The combination of YayaSoft as a specialist in management and accounting systems and online booking interfaces for tourism with two leading marketing and B2C companies in Israel truly revolutionary and constitutes a breakthrough in everything related to fulfilling the dream of fully digital online booking to attractions and experiences as well.

Full booking management.
Cash drawer.
Calendar and availability management.
Price list management.
Accounting management.
Business clients and customer club management.

Bookings arrive digitally, without human touch, and are immediately confirmed by the system if the product purchased by the end client is available at the desired date and time.

The system supports automatic processing of credit card payments and sending an eTicket directly to the end client.

It allows to update bookings and even send the end clients a summary, tickets, and even issue receipts and invoices if required.

The system sends online notifications to attraction owners about every new booking that enters the system from the various sales channels. so even if you are not connected to the system, you will still be able to get all the information about every request for a booking and/or booking that was automatically confirmed by the system.

Our goal is making all attractions and websites digitally accessible, yet give a stage to as many experiences, workshops, and attractions as possible that might not get enough digital exposure to consumers online or to business clients.

This is why we created a system that is simple and fully intuitive to use, so as to enable even those still working with Google Calendar and WhatsApp to manage their business professionally in a computerized and digital manner, and to fully automate online bookings without human touch.

Using the cash drawer is intuitive and very efficient. It supports touch screens with connection to a ticket printer with a cash drawer, and it is built for a fast and simple operation, with no need for prior instruction.

BookIt PMS also lets you locate pre-booked purchases by searching for a booking number or client name, as well as by scanning the printed eTicket bar-code of the existing booking.

In addition, it is possible to receive and actualize bookings from various consumer clubs that market the attraction via an interface which links to the clubs' websites for the purpose of reporting the actualization of the booking and checking its validity.

The BookIt PMS cash drawer enables you to work with groups, clubs, and travel agents defined as a business client, it adapts the price list, which is relevant for that business client's customer, and calculates the discount set in advance by the attraction's marketing officer.

The payment system enables credit card clearing at the most stringent security standards, receiving cash, using coupons, and more. It is also possible to pay using several different payment methods in one single booking, and to see a payments summary or a detailed statement of any payment method.

BookIt PMS issues receipts and invoices, as well as print tickets according to the website's requirements.
For data control and analysis, the system offers a comprehensive set of accounting reports, invoice report, sales report, and statistical segmentations for detecting the top selling times and products.

The calendar displays timeslots of various activities with a smart graphic design.

From the calendar you can create a series of periodic time slots, increase the quantity, stop the sale process, and view that timeslot.

You can schedule in timeslots unrelated to the products, and even view all timeslots together or just part of them.

The calendar view provides an efficient centralized overview of website traffic, considered an advanced tool which replaces the usual tools that most websites use, such as Google Calendar, and the like.

BookIt PMS settings are very flexible and answer different needs from a variety of websites, attractions, and experiences.

You can set a price per person/unit/accessory, packages, special prices by sales channel, and of course, designated prices for tourists, locals, and even group prices that will be presented to group agents and welfare managers in organizations, via the BookIt Index system.

Moreover, BookIt PMS allows you to set price lists by manner of exposure in the B2C websites of the distribution channels, such as which of the entered prices will be the official price that appears on the results page, and more settings regarding the externalization of the various prices in the different areas of the sales websites.

You can issue receipts, invoices, and account credits, as well as connect to external accounting systems using designated interfaces.

The system provides diverse financial reports which providing overall and detailed view of all financial transactions performed in the system.

One of the most important tools BookIt PMS offers is the ability to define a discount (in percentage or sums) per distribution channel or booking type (group/individual, tourist/local person), and enable accurate sales, avoiding human error.

The accounting process is done by producing invoices at the end of each month, with a detailed statement of bookings/orders made by business clients and receiving a receipt assigned to the invoices which had been issued.

This is the first website of its kind which makes it possible to make a booking with real instant confirmation, with no need for coordinating the booking over the phone.

To make a booking with instant confirmation, the end client needs comprehensive information about the activity. To that end, the website contains the following (amongst others):

Pictures.
Videos.
A comprehensive description of the activity.
Characteristics of the activity for quick search by keywords.

FAQs.
Information of the activity's business owner.
Directions for arrival.
Information about what is or isn't included.
Available soon.
And more!

The booking process is simple and easy, and includes only 3 quick steps:

1. Choosing the date.
2. Choosing the time of activity.
3. Choosing the number of participants.

After paying with credit card, the system will send a receipt and a booking confirmation directly to the person handling the booking. Of course, the activity owner will also be notified via text directly to mobile phone.

Click to book an activity or experience in Israel

BookIt Index is the best platform for activities and experiences for teambuilding days, trips, and group events.

The system enables every groups agent or welfare directors, to get a rich variety of attractions, activities, and new experiences, getting quick and easy results customized to the group's needs.

BookIt performs comprehensive mapping of the activities and tags each of them in a method that makes the agent's search easier.

For each activity, you can download a description page with pictures in WORD format, for custom editing before sending it to the end client.

You can also see insurance or Kosher certificates, or any other documents the activity provider saw fit to display.

It is also possible to chat directly with the activity providers to ask for additional information.

Moreover, there is an option to send a request for an offer, with a record of the answers received from the activity provider, and view on screen all previous requests for price offers that were sent in the past.

Bookit – Full Online Attractions

The Bookit vision

PMS

The attraction owner's management system

Booking management

Cashier System

Calendar Management and availability

Price list management

Accounting management

Business Client management

Users and Permissions Management

Bookit.fun

The main distribution channel

BookIt Index

A search engine booking system for agents of group tourism and to heads of welfare departments

Sounds interesting?